Ormond Amateur Football Club

Statement of Purposes
OAFC Club Constitution

1.	The name of the proposed incorporated association is Ormond Amateur Football Club Incorporated.
2.	The purposes for which the proposed incorporated association is established are: To take over and undertake the whole of the funds and assets and to become responsible for the liabilities and the management and control of the present unincorporated Association known as Ormond Amateur Football Club. The promotion of both Amateur and Junior Australian Football in the Ormond and surrounding districts, the provision of suitable accommodation and amenities therefore and the promotion of a social spirit amongst the Members.
3.	The Ormond Amateur Football Club Inc., hereinafter referred to as The Club shall be affiliated with the Victorian Amateur Football Association and such other Junior Associations as the Committee may determine.
RULES
1.	The name of the incorporated association is Ormond Amateur Football Club Incorporated (in these rules called "The Club").
2.	In these rules, unless the contrary intention appears:- "Committee" means the Committee of management of The Club. "Financial year" means the year ending on 31 October. "Member" means a member of The Club. "The Regulations" means regulations under the Act. In these Rules, a reference to the secretary of an Association is a reference - (a) where a person holds office under these rules as secretary of the Association - to that person; and (b) in any other case, to the public officer of the Association. Words or expressions contained in these rules shall be interpreted in accordance with the provisions of the Acts Interpretation Act 1958 and the Act as in force from time to time.
3.	(1) Qualifications The Club shall consist of any Financial Member or Patron, Honorary Life Member and honorary Member so long as they adhere to the rules of The Club. (2) Membership Membership of The Club shall be open to all persons eligible to play in teams fielded by The Club, and such other persons as the Committee may approve, provided always that those persons, with the exception of Honorary Life Members and Honorary Members, shall be financial Members of The Club. (3) Honorary Life Members Honorary Life Members shall be elected by those Life Members sitting on the Committee. Honorary Life Members shall have the same privileges as any Financial Members of The Club. (4) Honorary Members The Committee shall be empowered to elect for one season any person it deems worthy of the honour. The right of Honorary Members to vote shall be restricted to the Annual General Meeting, but all other privileges of Membership are open to him.
4.	Annual Subscriptions The Subscriptions payable annually by each member of The Club in various classes of membership is set out Schedule "A" of the Rules. Notwithstanding anything to the contrary contained in these Rules such subscriptions may in any future year or years be varied by the committee which shall specify such variations in the By-Laws of The Club.
5.	(1) Committee The Committee shall consist of the Executive plus up to eighteen (18) Financial Members elected for one year at the Annual General Meeting. The Committee shall have the same powers as the Executive, plus the power to fill any vacancy (except that of President) which may arise during the year. The Committee shall also have the power to grant leave of absence for any part of the year to any elected member, and shall be allowed to co-opt a "Players" Representative to its meetings. A quorum of ten (10) elected Members must be at all Committee Meetings. (2) The Executive The Executive shall consist of the President, the seven Vice-Presidents, the Honorary Secretary, the Honorary Assistant Secretary, and the Honorary Treasurer. The Executive shall have the power to act on behalf of the Committee in the case of emergency, to deal with any matters referred to it by the Committee, and to review the finances of the Club and pass for payment such accounts as it may deem fit. The Executive shall have the power to co-opt an additional elected committee Member should the need arise The Executive shall also have the power to investigate and act upon any dispute, complaint, misdemeanour and field offence, and if required, appoint Sub-committees to investigate and report on such matters. (3) Powers The Club shall have the power, through its Committee, to administer its own affairs and to determine and settle all disputes and questions arising from matters under its jurisdiction, so long as it does not contravene these rules, nor contravenes the rules of any organisations with which The Club is or may become affiliated. (4) Office Bearers - President The President shall be elected at the Annual General Meeting and he is to act as Chairman at all meetings of The Club. In the event of a vacancy during the year, a Special General Meeting shall be convened to elect a new President. (5) Vice Presidents Up to seven (7) Vice Presidents shall be elected at the Annual General Meeting. In the event of a vacancy during the year, or if the quota of seven is not filled at the Annual General Meeting, then the Committee shall be empowered to fill any vacancy with an elected Committee Member. (6) Senior Vice President The Committee shall be empowered to appoint a Senior Vice President from the ranks of elected Vice Presidents. (7) Honorary Secretary The Honorary Secretary shall be elected at the Annual General Meeting. He shall be in attendance at and record as minutes, the proceedings or all meetings of The Club, conduct all correspondence at the direction of both the Executive and the Committee, and generally carry out the policies and instructions of The Club. In the event of the Honorary Secretary not being able to continue with his duties for the full term, then the Committee is empowered to fill the vacancy. (8) Honorary Assistant Secretary The Committee is empowered to appoint an Honorary Assistant Secretary who shall as required assist the Honorary Secretary in the performance of his duties. (9) Honorary Treasurer The Honorary Treasurer shall be elected at the Annual General Meeting. He shall receive all monies and as soon as possible pay same to the credit of a bank account in the Club's name. He shall maintain correct records of all Income and Expenditure, present Finance Reports to both the Executive and Committee meetings, and attend to the payment of all accounts approved at those meetings. In the event of the Honorary Treasurer not being able to continue with his duties for the full term, then the Committee is empowered to fill the vacancy. The accounts and books referred to in this clause shall be available for inspection by members.
SUB-COMMITTEES
	(10) Social The Social Sub-Committee shall comprise of at least three (3) elected Committee Members, who together with the Social Secretary may co-opt as many other members as is deemed necessary to promote a successful social program. The Social Sub-Committee shall meet in time each year to arrange the Social Calendar and have such Social Calendar published for the Members by the time the playing season begins. All monies raised by the Social Sub-Committee shall be paid into The Club bank account. The President and Honorary Secretary may be ex-officio member of this Sub-Committee. (11) Finance The Finance Sub-Committee shall sit as early as possible each year and it is to comprise of the President, the Honorary Secretary, the Honorary Treasurer, Social Secretary, and two other elected members of Committee, and is to draw up a Budget of Income and Expenditure for the ensuing year. (12) Recruiting The Recruiting Sub-Committee shall sit at the end of each playing season and is to comprise of each Team Manager and at least four other members of Committee. The Committee shall be empowered to co-opt Coaches to the Recruiting Sub-Committee should they deem it desirable. The President and Honorary Secretary may be ex-officio members of this Sub-Committee. (13) Coaches Appointments This Sub-Committee shall comprise of the President, Honorary Secretary, Chairman of Selectors and two other elected Executive Members and is to sit in time each year to report to the Committee before the end of October its recommendations as to Coaches for all teams, and any salaries and Honorariums for those Coaches. (14) Executive Meetings Shall be held once monthly or when called by the Honorary Secretary at the direction of the President. (15) Committee Meetings Shall be held once monthly or when called by the Honorary Secretary at the direction of the President. A committee meeting shall be called to receive the Honorary Treasurer's Report prior to the closing of the books on October the 31st and also to receive the Coaches Appointments Sub-Committee report and recommendations, and the recruiting Sub-Committee report. (16) Voting Voting at EXECUTIVE and COMMITTEE meetings shall always be by a show of hands, and all decisions shall be by a simple majority. The Chairman shall not be entitled to a vote except in the event of an equality of voting. (17) Nominations for Office Nominations for office must be lodged with the Honorary Secretary prior to the Annual General Meeting each year, be signed by a Proposer and a Seconder, and be endorsed by the Nominee as signifying his approval of such nomination. Both the Proposer and the Seconder shall have been members of the Club at the end of the preceding Financial Year. (18) Committee Non-Attendance Any members elected to Office or co-opted to Committee or Executive absenting themselves from three consecutive meetings without first forwarding to the Honorary Secretary a satisfactory explanation in writing shall be deemed to have vacated that Office, and it shall be within the powers of the Committee to fill any such vacancy except that of President. (19) Delegates The Committee shall be empowered to appoint from its own body such Delegates and Proxy Delegates as required to represent The Club at the meetings of any association or Organisation with which The Club is or may become affiliated. The Delegates or Proxy Delegates shall report to the Executive or Committee at the first opportunity. (20) Selection Committee The Selection Committee for the Senior and Reserve teams shall comprise of the appointed Senior Coach and Assistant Coach, the Senior Captain or Acting-Captain, plus two non-playing members elected each year from Committee (one of whom shall act as Chairman of Selectors). The Committee shall also elect each year an additional non-playing member to act as deputy-selector in the event of any selector not being available. In the event of the Senior Coach and the Senior team Captain being the same person, then the appointed Senior Team Vice-Captain shall sit on the Selection Committee. (21) All Other Selection Committees Shall comprise the respective Coaches, Captains and Team Managers, and in the event of one of these persons not being available, then the Vice-Captain of the Team concerned shall be co-opted. (22) Team Managers The Team Managers for all teams shall be appointed by the Committee and shall be members of the Committee. Should The Club so desire, then the Senior Team Manager may also be Manager of the Reserve team. (23) Junior Teams Co-Ordinator The Junior Teams Co-ordinator shall be appointed by Committee from its own ranks, and if not already, an Executive Member shall be co-opted to that body. The Junior Teams Co-ordinator shall assist the Honorary Secretary and the Team Managers in the Registration of the players and in the daily running of the Junior Teams. The Junior Team Co-ordinator shall be appointed by Committee as Delegate to the meetings of the Waverley Junior Football Association or any Junior Football Association with which The Club may become affiliated. (24) Captains, Vice-Captains and Deputy Vice-Captains Captains, Vice-Captains and Deputy Vice-Captains for all teams except the Reserves, shall be appointed by the Committee following recommendations from the respective Selection Committees. Reserve Team Vice-Captain and Deputy Vice-Captain shall be appointed by the Senior Selection Committee when practicable. If for any reason during the playing season the Committee considers it desirable to vary any of these appointments, then this can be done at any Committee Meeting. Note: Captain of the Senior Team shall always be referred to as The Club Captain.
6.	(1) Annual General Meeting The Annual General Meeting shall be held within three (3) months of the close of each Financial year and shall elect for one year the Executive, the Committee, Auditors and any other Office Bearers as these Rules allow. The Annual Report, the Statement of Income and Expenditure, and the Annual Balance Sheet shall be presented to this meeting, copies of which shall be in the hands of all Financial Members and Honorary Members, together with the notice of the meeting, seven (7) clear days before the date of such meeting. Only those Members eligible and in attendance at the meeting shall be entitled to vote. (2) Voting at Meetings Voting at the Annual General and Special General Meetings shall be by a show of hands unless a secret ballot is called for by two or more members in attendance and all decisions shall be by a simple majority unless elsewhere provided for in these Rules. Proxy votes shall be allowed only if received by the Honorary Secretary three clear days before the meeting. In the event of equality of voting the Chairman shall have a casting vote in addition to his vote as a Member. (3) Chairman In the event of the President being absent from a meeting, then the Senior Vice-President shall automatically take the chair. In the event that the Senior Vice-President is also absent then the Members present at the meeting shall choose a Chairman from amongst those elected Vice-Presidents in attendance.
7.	Special General Meetings Special General Meetings may be called by the Honorary Secretary at the direction of the President, or upon the receipt or a requisition setting out the objects of such meeting and signed by at least three (3) Members financial or eligible at the time of such requisition!, this meeting being called within fourteen (14) days of receipt by the Honorary Secretary of said requisition. (Notice of any Special General meetings shall be in the hands of all Members financial on the day such notice of meeting is circulated and all Honorary Members seven clear days before the Meeting). Only that business set out in the notice or meeting shall be discussed, and only those Members eligible and in attendance shall be entitled to vote.
8.	Sources of Funds The funds of The Club shall be derived from annual subscriptions, donations and such other sources as the Committee determines.
9.	(1) Property The Income and Property of The Club shall be applied solely towards the promotion of the objects of The Club and no part thereof shall be paid or transferred by way of dividend, gratuity or otherwise as profits to the Members, provided that nothing contained herein shall prevent the payment in good faith of remuneration to any person in return for any services rendered to The Club or for goods supplied. (2) Signing of Negotiable Instruments All cheques, drafts, bill of exchange, promissory notes and other negotiable instruments shall be signed by two members of the Committee. (3) Auditors The Annual General Meeting shall appoint two Auditors, one of whom shall be an elected member of Committee, to audit the books of the Club, and to report on the Balance Sheet and the Statement of Receipts and Expenditure to be submitted at the next succeeding Annual General Meeting.
10.	Alterations of Statements of Purpose and Rules These rules and the statement of purpose of the Association shall not be altered except in accordance with the Act.
11.	Service of Notices (1) A notice may be served by or on behalf of The Club upon any member either personally or by sending it by post to the member at his address shown in the Register of Members. (2) Where a document is properly addressed pre-paid and posted to a person as a letter, the document shall, unless the contrary is proved, be deemed to have been given to the person at the time at which the letter would have been delivered in the ordinary course of post.
12.	Common Seal (1) The Common Seal of The Club shall be kept in the custody of the Secretary. (2) The Common Seal shall not be affixed to any instrument except by the authority or the Committee and the affixing or the Common Seal shall be attested by the signature either of two Members of the Committee or of one member of the Committee and of the Public Officer of The Club.
13.	Custody of Books and other Documents Except as otherwise provided in these Rules, the Secretary shall keep in his custody or under his control all books, documents and securities of The Club.
14.	Winding Up In the event of the winding up or the cancellation of the incorporation of The Club the assets of The club shall be disposed of in accordance with the provisions of the Act.
15.	Coaches All Coaching positions shall be advertised when each playing season is finished in at least one Melbourne Daily Newspaper. All Applications for Coaching positions must first be handled by the Coaches Appointments Sub-Committee as Clause 6(13) of these Rules allows, and if necessary applicants may be interviewed by that Sub-Committee. As in all other positions of The Club, no Coach may be appointed for more than one year at a time.
16.	(1) Conduct on the Field A Captain is required to inform the Executive through the Team Manager after the occurrence on the field of any act of disobedience, bad language or unseemly conduct of any player, such report being dealt with in such a manner as Clause 17(2) of these Rules allows. (2) Suspension The Executive shall at any time upon receipt of a complaint, and if considered by that body to be necessary, suspend any Member, Officer, or Servant of The Club until the next Committee Meeting when such complaint shall be further dealt with.
17.	Expulsion The Committee shall be empowered to expel or dismiss for a period from The Club any Member, Officer or Servant of The Club considered guilty at a Committee Meeting of conduct prejudicial to The Club, or of failing in or refusing to carry out his duties in a satisfactory manner. Except for a paid servant of The Club, any person so expelled or dismissed for a period may, within fourteen (14) days of such expulsion or dismissal, appeal against the decision of the Committee to a Special General Meeting of The Club to be convened as Clause 8 of these Rules allows.
18.	Financial Year The Financial Year of The Club shall commence on the first day of November each year and close on the thirty-first day of October the following year. All Members shall be deemed as being financial for the purposes of voting at meetings and for Proposing and Seconding any nominations for Office if the Annual Subscription has been paid prior to the close of the Financial Year.
19.	Procedures at General Meetings (1) All business that is transacted at a Special General Meeting and all business that is transacted at the Annual General Meeting with the exception of that specially referred to in these rules as being the ordinary business of the Annual General Meeting shall be deemed to be special business. (2) No item of business shall be transacted at a General Meeting unless a quorum of members entitled under these rules to vote is present during the time when the meeting is considering that item. (3) 5 members personally present (being members entitled under these rules to vote at a general meeting) constitute a quorum for the transaction of the business of a general meeting. (4) If within half an hour after the appointed time for the commencement of a General Meeting, a quorum is not present, the meeting if convened upon the requisition or members shall be dissolved and in any other case shall stand adjourned to the same date in the next week at the same time and (unless another place is specified by the Chairman at the time of the adjournment or by written notice to members given before the day to which the meeting is adjourned) at the same place and if at the adjourned meeting the quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members present (being not less than 3) shall be a quorum.
20.	Register of Members The secretary shall keep and maintain a register of members in which shall be entered the full name, address and date of entry of the name of each member and the register shall be available for inspection by members at the address of the Public Officer.
21.	Liquor Licence Requirements (1) No payment of any amount may be made to an officer or servant of the club by way of commission or allowance from the receipts of the club for the sale and disposal of liquor. (2) A visitor to the club must not be supplied with liquor in the club premises unless in the company of a member of the club. (3) A person shall not:- a. be admitted as an honorary or temporary member of the club; or b. be exempted from the obligation to pay the ordinary subscription for membership of the club unless the person is of a class specified in the rules and the admission or exemption is in accordance with the rules. (4) Election of members of Committee at the Annual General Meeting must be by a class of members that constitutes not less than 60 per cent of the total membership of the club, excluding temporary or honorary members and persons who are members by reason only of reciprocal arrangements with another club. (5) A record of any guest must be maintained and available for examination.